Icecafe’s Weblog

Whatever we want…

Some tips to apply scholarship (from Internet)

Posted by icecafe on March 25, 2008

I. Things to Prepare Before Applying a Scholarship

Getting a scholarship for an overseas study is a competitive process. This is because many people like you want the scholarship, but not all can be awarded. The cholarship money is simply not enough to fund all at once. Also, the scholarship providers want to ensure that only the best, well prepared applicants are selected and so the money is spent rightly and efficiently to what it is intended for. So, you have to be a winner!

Lots of people have won scholarship. You hear this every time. But how have they done this good job? Are they luckier or more superior or intelligent than others? No, they are not! If you ask them about the winning secrets are, they may simply give you the following lists: things to prepare or consider before applying a scholarship.

Academic certificate and transcript
Soon after graduation, do not wait. Obtain your original academic certificate and transcript, and make some copies of them. You need to certify them and, remember, that people at university are some times going somewhere when you need their signatures. More importantly, you need to translate both your academic certificate and transcript. Check around, there maybe some people have done the same. This will ease the task. If not, they are yours anyway. When you are done, it is wise to get other people to see them. They may give you valuable inputs, even correcting misspelled course names. Again, you need signatures of dean and rector on the translated version of your academic certificate and record.

Research proposal
You need to decide earlier which study route you are going to undertake – course or research or both. If you prefer a course-based study, you do not need a proposal. But if you are going to do a research, you definitely need a research proposal.

Good research proposal require time and energy to construct. So it is always better to prepare it earlier. Basically, the proposal will not be much different to the one you have done previously in your research as part of your undergraduate study. This will include background, objective, problems or questions to answer, hypothesis, methodology, and references. These are the essences of a proposal.

When you are done with those basic requirements, ask suggestions from others. When the application is open, check if the scholarship provider requires a bit more to what you have prepared.

Letter from intended university and supervisors
Download application form from the university website and fill it before send it back to the university. The university will respond you and issue you with a letter of acceptance. You may indicate in the form that you will begin your study next year, waiting for a scholarship which you are now struggling for. Most likely they will issue you with a conditional acceptance. They will keep reissuing this until you succeed with your scholarship application.

While your are in the website, go to your targeted department or school to find your potential supervisor. Even, this needs to be done first before filling in a admission form. The reason you will not studying in this university unless you have got an academic staff willing to supervise you. So get their email address, and make contacts with them. In the first time, you just need to introduce yourself, mention your academic background and your research proposal, and ask if he/she is available to supervise you. If they are busy because there are many students already under their responsibilities, don’t panic. Ask him/her if they know people around there who are still able to take additional students.

The good with the letter from university and supervisor when you have them at hand is that you can attach them to your application form and present them to the interviewers. These letters will increase your chances of winning the scholarship because the interviewers will so impressed that you are better prepared and have taken more advanced steps compared to other candidates.

Family
For those who are married, this must not be overlooked. Not all scholarship providers allow you to bring family members (spouse and children) with you. The majority is yes, but you need to ensure whether additional funds for family members are available or not. If not, this means you have to be prepared to fund them yourself. Even if they do provide additional funds for family members, there are always cost to be funded using your own money. This is because the scholarship, usually, will only fund basic needs such living expenses, health insurance, health clearance before departure and visa. Other than these such as cost of transportation – international or domestic – are usually not covered and so funds for these have to be prepared.

More need to think if your spouse is working, especially if it is in a government institution or department. Will she be allowed to go with you or not? If, how are you going to overcome this. A discusion with spouse is needed here.

Work
If you are currently working, you need to check if your employer support you for a further study or not. If yes, it will allow you to go and may provide you with financial supports as well. Generally, government bodies support for human resource development of their employees and so this is not usually a problem for public servants. This is not the case for private enterprises, so many candidates working in these commercial bodies have had to maka a tough decision.

Health
Health status is another consideration for successfully obtaining a scholarship. Some people are fail or at least postponed to start their study because of health problems. So, if you intend to apply for a scholarship, keep practicing those healthy habits. Most scholarship providers will provide a health insurance to their awardees, but you need to make sure about what all this insurance covers. Does it cover dental and eyes-related health problems? If it not, then it is cheaper for example going to a dental practitioner or buying glasses here than there.

Driving license
It is advantageous to have a car there, not only to support your daily academic activities but also for your leisures. This is especially true if you are going there with your family members. But to do this, you need to have a valid license. Check with the scholarship or with experienced people whether a foreign license can be used in the intended country or not. This include different policies from one state to another. If students are allowed to use a foreign license, get one here or revalidate your old one. Obtaining a driving license there is expensive and time demanding.

So, these are things that you may prepare or consider before applying a scholarship. Remember that a good preparation equals to halfway through the whole process. Be prepared and win the scholarship!

Damry
University of Tadulako, Indonesia. He is an Australian Development Scholarship (ADS) alumni and can be reached at: damry_01@yahoo.com

II. Winning the Scholarship Award

Searching for and finding scholarships is only the first half of the process. You still need to apply for each scholarship you are trying to win. Applying for scholarships can be time consuming and takes dedication and motivation. But the thousands of dollars you could receive makes the effort worthwhile. Below are some hints to help you apply for and win scholarships.

Be proactive.No one is going to track you down to give you a scholarship; you need to do the legwork yourself. So when you find awards with eligibility criteria that you can meet, contact the provider and request a scholarship application packet. Whether you have to request the application via email, phone or by sending in a self-addressed stamped envelope, do it. There’s just no other way to get the ball rolling than to be proactive and assertive in requesting information for yourself.

Be timely.Almost all scholarship providers set deadlines, and you MUST adhere to them. Make sure you have all materials submitted before the deadline. If the scholarship deadline is approaching and you have not yet even received the application packet that you requested four weeks earlier, follow-up with the provider and request the application packet again. You do not want to miss a deadline, as most scholarship providers do not consider late applicants.

Be organized.Good organizational skills can really pay off – literally! Keep your applications ordered by deadline date and give yourself plenty of time to complete them and send them in well before the due date. Keep letters of recommendation and transcripts on hand so you don’t have to obtain new ones every time they are required for an application. Make copies of your completed applications before sending them in, and file them in folders labeled with the deadline date and the mailing address and phone number of the scholarship provider. Call before the deadline to see if your scholarship application was received. If it got lost in the mail, (the postal service is not perfect!) you still have an extra copy you can send in.

Be persistent.The scholarship search process doesn’t just happen overnight. You must be diligent about looking for new scholarships to apply for. Plan to spend several hours each month reviewing the scholarship programs with deadlines approaching, preparing application packets, and getting the applications in the mail on time. And then the cycle should begin again – finding scholarships, sending away for application information, and applying in an organized, timely manner.

Be positive.Finally, believe in yourself and in your chances of winning a scholarship. Hard work and time spent on the scholarship process will pay off eventually. Keep your chin up and think about how great the reward will be if you can land even one of the scholarships you’re trying for! After all, your education depends on it!

III. Top Ten Mistakes Made on Scholarship Applications

by Laura DiFiore at FreSch!.

How you can guarantee that your scholarship application will NOT win!

  1. Forget to include your name and/or address! You would be surprised how many students do not include their name or address on an application!
  2. Submit an incomplete application. Make sure you include all required references, photos, transcripts, and essays.
  3. Be rude or abusive to the judges. Telling the judges that they will burn in Hades if they don’t pick you, or that they are idiots because they don’t accept applications from students in your major, is a sure-fire way to guarantee you will NOT be considered for this application, and that the judges will tell all their judge friends how nasty you are.
  4. Submit a dirty application. Use a plate for your lunch, not your application. Don’t spill beer on your application!
  5. Apply when you do not meet their minimum requirements. If they require a minimum 3.0 GPA and you have a 1.2 GPA, don’t waste your time!
  6. Send it “postage due.” Oops!
  7. Mail the envelope but forget to put the application in it. Surprisingly common!
  8. Submit inappropriate supporting documentation, such as including a picture of you at age 6 months when the application asks for you to include a photo, or including a copy of your arrest record as a reference! (this really happened!)
  9. No one can read your application. The use of fancy, hard-to-read script typefaces on your essay, or handwriting that even a doctor would be ashamed of.
  10. Spelling errors! Even ONE spelling error can doom your application! Remember, if you do not take the time to spell-check your application, the judges won’t take the time to read it!

YES, I know that these seem like common-sense mistakes, ones that very few students would make… but these ARE the most common mistakes, made by 75% or MORE of all applicants! Last summer, I sat on a judging committee, and fully 96% of the applications contained THREE or more of the above errors. Why so many students make these mistakes is beyond me – but I hope after reading this, you will not be one of them!

IV. Scholarship Applications that Win!

by Bill Reynolds at FreSch!

Bill, whose son won 10 scholarships, shared seven excellent tips on how to make your scholarship application stand out. I liked his tips so much, I’ve given them their own page! Many thanks to Bill for sharing his experiences!

Tip #1. ATTENTION TO DEADLINES
Try and have your application arrive EARLY as possible, absolutely not after the deadline date! I like to send applications with a “return receipt requested” or “registered” to make sure they get there. I think that this also conveys a positive characteristic about the sender.

Tip #2 START YOUR APPLICATION WITH A “THANK YOU” COVER LETTER
Sample Packet Cover Letter

1111 WinOne Street
Pensacola, Fl 32503
9 September 1999

Mary Smith, President
Whatever Scholarship Committee
Orlando Central Parkway
Orlando, Florida (zip code)

Dear Ms. Smith,

This letter is an introduction of myself, (your name), and my desire to participate in the (whatever it is called) Scholarship Program. I have been accepted to (Name of your College) for the 1999 fall term.

I would like to thank you and the (whatever) Scholarship Committee for supporting college bound students with an opportunity for financial assistance through your scholarship program. Enclosed you will find my application form, high school transcript, ACT results, letters of recommendation, and other pertinent information. Again, thank you for your interest on my behalf and for the youth of our state.

Respectfully,

(your name)

Tip #3 ANSWER THE “MAIL”
While this seems obvious, you must construct your application to make it EASY for the committee to see that you have provided every thing that was required. I like to provide items in the order that they are listed in the application. If possible, do not mix items on the same page. In another tip I am going to tell you to add extra items that were not requested to give your application that something extra. However, DO NOT add extra items if you are specifically told not to add anything extra. This means that you can not follow directions if you add items when your are forbidden to do so.

Tip #4 ADD EXTRA ITEMS TO YOUR APPLICATION (if not forbidden).
This is where you get to be creative to find ways and things that present you in a positive light to the selection committee. Here are a few ideas to get you started:

1. Write a short essay on MY EDUCATION/CAREER GOALS. Try to keep to one page but no more than two.

2. Write a paragraph or two on how this scholarship award will help you reach your education/career goals.

3. My son’s guidance counselor gave him a paper that congratulated him on being in the top 10% of his class and acknowledged his hard work to get there. We included this because it put him in a “positive light” and his hard work at his academics was recognized.

4. Before my son reached his 18th birthday, he registered for the Military Draft as required for all males when they reach the age of 18. He received a letter from the draft board congratulating him for doing his civic duty prior to his 18th birthday. You guessed it, this was also one of our “extra items”. A lot of scholarship committee members have military backgrounds or see this as good citizenship for this applicant.

5. One of the best extra items is a letter of acceptance for admission to “any” college. If the scholarship application is not for a specific college, you will be able to use the award at “any” college. You do not have to use it at the college you used in your application. Later you can get more college acceptance letters and when your make your selection you can notify the scholarship award committee of where to send the award. Therefore, any letter of acceptance shows that your are serious but it does not “lock” you into using the award at that college.

These are just a few examples to get you thinking. I would limit my extras to three or four at the most. Too many and you “sour” your application. Again, MAKE SURE you are not forbidden to add extra items before you do so.

Be creative to find things that make you look good and share them with the committee.

Tip #5 PERSONALIZE LETTERS OF RECOMMENDATION
This is a tip that conveys you took the time to make this application special. When you have a letter of recommendation addressed to the specific organization or person that is administering the application process it says that you took the time and effort to make this letter “Special” for them. If all you have is a letter that starts “To Whom It May Concern”, it is better than nothing. But if you can personalize the letter it says you cared to send the very best.

SUB TIP #5a Offer to do the work for the writer of your letter of recommendation. For example, you want to apply to twenty scholarship programs. When you ask someone to write you “1” letter of recommendation they say sure. When you say you need twenty letters they say “sorry” I don’t have the time. Once they write you one letter, ask if you can put it on the computer so the TO ADDRESSEE can be personalized for each application and your writer only has to “sign their name twenty times”. Now your writer is happy to help you because you have done the work and make it easy for them to help you. If they have nice letter head, ask for blank copies to be used in this process.

SUB TIP #5b This is an “ADD EXTRA ITEM/s” when the application does not require a letter of recommendation.

SUB TIP #5c Try and get three to five letters of recommendation in your files. This will let you pick and choose which one or ones to send in for a specific application. I would never send more than three for an application unless the directions ask for more. I will cover some tips to give your recommendation writer in a later TIP.

TIP #6 – PROOF READ ALL MATERIALS and NEATNESS IS A MUST
When you write anything you must use correct grammar and spelling. If you have a problem in this area ask your English teacher to help you with proofreading your essay, cover letter, extra items you have included, and even letters of recommendation prepared by others. When there are hundreds or thousands of applications to review, correctness and neatness become the first screen out factor. Only when the “pile” is smaller does the content of your application start to become a factor in the selection process.

TIP # 7 – SUBMIT YOUR APPLICATION IN A CLEAR PLASTIC FOLDER
Now that your application is complete, the final “presentation” tip is to place all of your items in a clear plastic folder, with a slide locking binder. I like the cheap clear ones so that your “Thank You Cover Letter” (Tip #2) is on top. For that final “touch” I also like to include a wallet size picture of the student in the lower left side of your packet. The next item/s in you application packet are those required in the application (Tip #3 Answer the mail). Next I add any extra items (if not forbidden) and finally I place any letter(s) of recommendations.

If “extras” are forbidden, you should consider NOT using a plastic folder, however, this can be a judgement call on your part. Read the application carefully again regarding extras. Some judges feel the plastic folders “give them more work” (to remove the applications from the plastic folder) while others have no problem with it, even though they may forbid extras. I know, this can be confusing!

Your application packet is a great looking presentation of YOU, don’t mess it up by folding it to fit a small envelope. Use an 8X10 type envelope so your application arrives looking great. Consider sending it “Return Receipt Requested” so you know it arrived!

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

 
%d bloggers like this: